Office Administrator

WE ARE

SoftServe is a leading technology solutions company specializing in software product and application development and related services. Our mission is to be a valuable partner for our clients.

SoftServe is about open-minded people who love technology and have what they need to pursue their passion for innovation. We are about people who create bold things, make a difference, have fun, and love their work. We support continuous improvement, believe in positive change, and embrace challenges.

IF YOU ARE

• Experienced in an office manager, front office manager, or administrative assistant role with around 1 year of relevant practice
• Holding a bachelor’s degree in business administration, communication, or property administration
• Knowledgeable in office administration responsibilities, systems, and procedures
• Holding a valid driving license
• Proficient in MS Office, with a focus on Excel and Outlook
• Strong in time management, multitasking, and problem-solving
• Attentive to detail and effective in prioritization
• Comfortable working in a fast-paced environment and handling multiple tasks under pressure
• Confident in communication in English at an upper-intermediate level

AND YOU WANT TO

• Work a fixed schedule from 10:00 to 19:00
• Manage facility vendors, including cleaning, catering, post, and security services
• Maintain office space by reporting damages and arranging orders of furniture, supplies, and materials required for daily operations
• Support front desk activities by receiving visitors, preparing conference rooms, and arranging visits
• Receive, sort, and distribute daily mail and deliveries
• Order front office supplies and maintain inventory levels
• Schedule group meetings, maintain calendars, conduct research, and create reports
• Manage contracts and support price negotiations with office vendors, service providers, and office leases in cooperation with legal and finance teams
• Develop and implement office policies by establishing procedures and standards for office operations
• Support office financial objectives by preparing an annual budget, planning expenditures, analyzing variances, and applying corrections
• Participate in regular operational meetings with the DevCenter Director or Country Managers and other operations teams

TOGETHER WE WILL

• Support professional growth through a dedicated career development plan for all roles
• Enable participation in internal and external events to build and promote a personal brand
• Offer additional benefits, including language classes and a benefits package