Payroll Specialist

WE ARE

SoftServe is a global digital solutions company with headquarters in Austin, Texas, founded in 1993. Our associates are currently working on 2,000+ projects with clients in the USA, Europe, and APAC region. We are about people who create bold things, make a difference, have fun, and love their work.

Our Payroll Team takes part in the end-to-end invoice processing cycle for B2B contractors in Poland.

IF YOU ARE

• Educated with a bachelor’s degree in economics, finance, accounting, management or similar area
• Seasoned with 1+ years of experience in accounts payable, accounting, invoice processing
• Proficient in MS Excel
• Knowledgeable of Polish accounting and tax regulations (especially VAT and B2B settlements)
• Skilled in working with invoicing systems or ERP platforms
• Familiar with KSeF (National e-Invoicing System) is a strong advantage
• Attentive to detail and analytical skills
• Curious to learn
• Capable of verifying financial data and identify inconsistencies
• Organized with good organizational skills and ability to manage multiple tasks and deadlines
• Effective in communication skills and stakeholder management
• Communicating in English at an upper-intermediate level

AND YOU WANT TO

• Join our team for replacement employment contract (12-14 months)
• Process and book invoices from B2B contractors in accordance with internal policies and Polish accounting standards
• Verify invoice accuracy, including calculation checks, contract compliance, and applicable tax rules
• Ensure compliance with Polish accounting standards, VAT regulations, and mandatory e-invoicing (KSeF) requirements
• Accurately post invoices and related journal entries in the accounting system
• Perform detailed checks and controls to ensure data accuracy, completeness, and audit readiness
• Investigate and resolve discrepancies in invoices, proactively communicating with contractors and internal stakeholders
• Actively participate in month-end closing, including accruals, reconciliations, and variance explanations
• Maintain and monitor document registers, ensuring proper documentation flow and traceability
• Work with KSeF and internal ERP/finance systems to ensure smooth invoice processing
• Prepare regular reports and support ad-hoc analysis for finance and business teams
• Communicate with B2B contractors to resolve discrepancies and other issues arising from cooperation
• Collaborate cross-functionally (Finance, HR, Procurement) to ensure smooth operations
• Identify inefficiencies and propose improvements or automation opportunities within Payroll/AP processes

TOGETHER WE WILL

• Support professional growth through a dedicated career development plan for all roles
• Enable participation in internal and external events to build and promote a personal brand
• Offer additional benefits, including language classes and a benefits package