Flexible work model
Work from home, from the office, or in a hybrid format that supports focus and collaboration.
ABOUT THE ROLE
In this role, you will be part of a five-person Office Support team supporting our offices in Poland. You will help keep our office spaces running smoothly, well-maintained, and aligned with employees’ day-to-day needs. Your work directly impacts the creation of a comfortable, efficient workplace for everyone.
RESPONSIBILITIES
- Manage facility vendors, including cleaning, catering, post, and security services
- Care for office space by reporting damages, ordering office furniture and supplies, and securing all materials necessary for office functioning
- Receive visitors at the front desk, prepare conference rooms for guests and clients, and arrange visits
- Receive, sort, and distribute daily mail and deliveries
- Order front office supplies and maintain an inventory of stock
- Schedule group meetings, maintain calendars, conduct research, and create reports
- Manage contracts and price negotiations with office vendors, service providers, and office leases in cooperation with legal advisors and the finance department
- Develop and implement office policies by setting up procedures and standards to guide office operations
- Ensure meeting office financial objectives by preparing an annual budget, planning expenditures, analyzing variances, and making corrections
- Take part in regular operational meetings with the DevCenter Director, Country Managers, and other operational teams
REQUIREMENTS
- Extensive experience (3+ years) in roles such as Office Manager, Front Office Manager, or Administrative Assistant
- Strong knowledge of office administration responsibilities, systems, and procedures
- Advanced proficiency in MS Office tools, with a focus on Excel and Outlook
- Excellent time management and multitasking skills, combined with a problem‑solving mindset
- High attention to detail with a clear ability to prioritise tasks effectively
- Strong resilience and efficiency in working under pressure
- Confident communication skills in English, both written and verbal, in a multicultural and distributed setup
SoftServe is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, age, sex, nationality, disability, sexual orientation, gender identity and expression, veteran status, and other protected characteristics under applicable law. Let’s put your talents and experience in motion with SoftServe.
Role Summary
Location
Krakow
Work type
Office
Direction
Corporate Functions
Tech level
Middle
Apply Now
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About us
We are a digital engineering and technology consulting company where expertise grows alongside people. For more than 30 years, we have been elevating technology: helping organizations navigate complex business challenges by combining deep engineering knowledge with thoughtful, research-backed innovation. Our teams work across key areas: digital engineering, data and analytics, Сloud, and AI/ML. In each, we deliver practical, scalable solutions rooted in real business needs and measurable human impact.
You bring your perspective and ambition. We create an environment where your work meets clarity, confidence, and purpose.
We offer
Compensation & Benefits
Competitive, market-based pay, benchmarked by role and location — plus health coverage, paid time off, wellness support, and learning opportunities.
People-first Leadership
Approachable leaders who communicate openly, keep teams close to the strategy, and support long-term planning.
Advanced tech communities
Stay close to AI/ML, Cloud, Quantum Computing, IoT, and Robotics communities, with projects built on modern frameworks.